Architecture firm located in the Financial District seeks to hire a Temp to Perm Office Administrative Assistant. The Administrative Assistant will perform a range of administrative and office support activities on behalf of the senior administrative and executive staff, as well as the office as a whole. The ideal candidate will be organized, efficient, and hardworking. You will be the first face visitors see and being friendly and inviting is key. This ideal candidate will be someone who will take initiative. The client is seeking a self-starter and someone who they can rely on to follow through. One of the most important attributes for this position is to have a positive disposition and a can-do attitude. Duties will include answering phones, greeting clients, accepting and sorting mail, receiving and delivering packages, maintaining the office tidiness, ordering and organizing supplies, corresponding with building super and outside vendors as needed, setting up for inter-office meetings, managing office contacts, running office calendar and helping to plan and run office events, coordinating travel for the Principals, calendar management, organizing lunches, filing, coordinating deliveries, processing expense reports and data entry. The client is seeking a candidate with a Bachelor’s degree, proficiency in the MS office suite (Word, Excel and PowerPoint), ability to work with other colleagues, clients, management and vendors, exceptional organizational skills and attention to detail, excellent written and verbal communication skills, being a strong communicator is key, a team player mentality and willingness to learn. Proficiency in the Adobe Creative Suite (Photoshop, Illustrator and InDesign) a plus! Hours are Monday – Friday 8:45am – 5:45pm with an hour lunch. Salary once permanent will pay between $40K – $45K plus benefits.
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
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Beacon Hill. Employing the Future (TM)
Office / Administrative Assistant