Real Estate Development firm headquartered in Long Island City, NY seeks to hire an Executive Assistant to support the President and other executive level staff as needed. The Executive Assistant must be able to communicate effectively at all levels of the organization with tact and diplomacy. Responsibilities will include managing and maintaining company and executive calendars, booking meetings, events and appointments, preparing for company meetings by ensuring conference rooms are available, reserved and orderly, printing materials in preparation for meetings, greeting and seating guests, coordinating travel, coordinating social events, managing the processing, organization and storage of executive documents, implementing administrative and office management protocol and procedures aiming towards efficiency and continuous improvement, managing expense tracking of executive credit cards, drafting internal and external communications on behalf of President, managing executive technology interfaces, managing voicemail and emails on behalf of President, prioritizing communications and elevating urgent items as needed, and overall supporting of the President’s workload and tasks. The ideal Executive Administrator will have 5 + years of relevant Executive Assistant experience with 2 + years being at the Executive level, a proactive work style with the ability to work with little supervision, detail oriented, highly skilled in time management and prioritization, professional and hardworking with a sense of urgency in completing job responsibilities, excellent written and verbal communication skills. Notary public preferred. A two or 4 year degree preferred. Proficiency in Outlook and Microsoft Office suite required. Prior experience in a Real Estate firm would be a plus! Hours are Monday – Friday 9:00am – 6:00pm. Salary is up to $75K DOE.
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
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